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Reserve Collection

Posted in Al-Khawarizmi Library




What Are Reserve Materials?

Reserve materials are collections of high-demand books and articles that are separated from the general library collection and assigned restrictive loan periods to assure greater availability to patrons. Lecturer may place recommended / required readings for their courses to be put on reserve when necessary.


When Can Be Placed On Reserve?

Open shelf books, personal books, copies of  journal articles, book chapters, past examination papers, conference papers, etc.


How Do I Place Materials On Reserve?

Bring to the Reserve Desk / Department, a completed Reserve Request Form along with the materials you want placed on reserve. Copies of the request form are available at the Circulation Desk. Please include all the request information. Incomplete or illegible forms will be returned.


How Many Copies of Each Item Can I Place On reserve?

In order to ensure fair use of  the book, a maximum of two (2) copies per title from the open shelf is allowed to be put on Reserve. There is no limit for copies of articles or other personal books.


When Should I Submit Reserve Materials?

Submit the list three (3) weeks prior to the new semester to guarantee availability when class begin. Reserve lists are processed in the order they are received. Materials submitted after the start of classes will have to queue behind earlier requests. The library will  try to process as soon as possible.


What are the Loan Periods for Reserve?

Lecturers may specify any of the following loan periods for their recommended materials

· 2 hour loan, library use only ; OR

· 2 hour, and overnight loan after library closing hours


How Will My Students Know About My Reserve Materials?

You have to inform your students as soon as your recommended reading materials are placed on Reserve.


How Long Will the Required Readings Be put On Reserve?

There is no specific time period. If the record shows that items are never being checked throughout the semester, they will be taken off from the Reserve shelves after a notification is given to the concerned lecturers.



The library is not responsible for damage or loss of personal books, photocopies, etc. while they are in use on Reserve. Each item will be identified with Reserve tape, personal copy label and when applicable, a copyright warning. Library staff does not pull and photocopy journal articles or text chapters. Bound photocopies must be submitted with the Reserve Request Form.